Exhibitor Guidelines


List of services for Exhibitors

15% discount for registration until 31.08.2024
Additional discounts:
10% discount for exhibitors in last edition Automotive Expo & B2B Meetings
10% discount for exhibitors in last edition Industry Expo & B2B Meetings
10% discount for exhibitors in last edition Technology Expo & B2B Meetings

 

Physical attending (at the Expo)

1st Option - Standard stand (includes stand surface and stand building)

Exhibition Stand

Exhibition Stand - Standard design and stand built by organizer
Includes 9 m² surface (3 m width X 3 m depth), fascia board with company name, table + 4 chairs, garbage bin, electrical connection 230V and costs 895,00 €. If you need for exhibiting a larger area than 9 m², you can add multiple of 9 m².
* For stand customization and other services please review the optional services below.

Exhibition Stand - Standard design and stand built by organizer

Includes 9 m² surface (3 m width X 3 m depth), fascia board with company name, table + 4 chairs, garbage bin, electrical connection 230V and costs 895,00 €. If you need for exhibiting a larger area than 9 m², you can add multiple of 9 m². If requested, the stand can be built by the exhibitor.

895,00 €

Other services (optional)

Networking
B2B Meetings Buyers – Suppliers (increase your participation efficiency by 60%)
Includes the access to the Online Meeting Planner for B2B Meetings. You can send meeting invitations to visitors and other exhibitors ...

B2B Meetings Buyers – Suppliers (increase your participation efficiency by 60%)

Includes the access to the Online Meeting Planner for B2B Meetings. You can send meeting invitations to visitors and other exhibitors. Visitors and other exhibitors can send you meeting invitations.

The system will plan automatically the approved meetings.

B2B Meetings - Business to Business Meetings

397,00 €
Presentations
Presentation at the event & Livestreaming
Up to 10 minutes Live presentation at the Expo and by livestreaming on the event website in the Presentations page

Presentation at the event & Livestreaming

Presentation at the event & Livestreaming

Up to 10 minutes Live presentation at the Expo and by livestreaming on the event website in the Presentations page.

The Presentations page is promoted to all participants in the event and intradefairs.com network of contacts.

900,00 €
Video Streaming (Exhibitor Media Library)
Up to 5 minutes registered video streaming on the event website in the Presentations page

Video Streaming (Exhibitor Media Library)

Video Streaming (Exhibitor Media Library)

Up to 5 minutes registered video streaming on the event website in the Presentations page.

The Presentations page is promoted to all participants in the event and intradefairs.com network of contacts.

200,00 €
Other
Co-Exhibitor/Brand fee
Your co-exhibitors could be brands that you represent or your collaborators that are invited by you and want to share with you the stand(s).

Co-Exhibitor/Brand fee

Your co-exhibitors could be brands that you represent or your collaborators that are invited by you and want to share with you the stand(s). Your company name will be displayed on the stand/booth fascia. If you would like your co-exhibitors company name(s) to be displayed on the stand/booth fascia together with your company name please inform us.

400,00 €
Advertising banner on the event website 1
Advertising banner on the event website 1 - home page header ...

Advertising banner on the event website 1

Advertising banner on the event website 1 - home page header
Display options: homepage
Desktop and tablet placement: above the content
Smartphone placement: as sticky ad
Link to your own website
Dimensions and presentation
Desktop & Tablet: 1030 px width x 90 px height (150 kb)
Smart phone: 600 px width x 150 px height (80 kb)
File formats: .jpg, .png, .gif or third-party ad server tag
It will be displayed on the entire period from order approval until the end of the event,
minimum 25% of total homepage impressions (maximum 4 banners in rotation).
1 800,00 €
Advertising banner on the event website 2
Advertising banner on the event website 2 - home page footer ...

Advertising banner on the event website 2

Advertising banner on the event website 2 - home page footer
Display options: homepage
Desktop and tablet placement: under content
Smartphone placement: as sticky ad
Link to your own website
Dimensions and presentation
Desktop & tablet: 1030 px width x 90 px height (150 kb)
Smart phone: 600 px width x 150 px height (80 kb)
File formats: .jpg, .png, .gif or third-party ad server tag
It will be displayed on the entire period from order approval until the end of the event,
minimum 25% of total homepage impressions (maximum 4 banners in rotation).

 

900,00 €
Advertising banner on the event website 3
Advertising banner on the event website 3 - exhibitors & products search page ...

Advertising banner on the event website 3

Advertising banner on the event website 3 - exhibitors & products search page
Wide skyscraper / Mobile sticky ad
Display options: exhibitors & products search page
Desktop and tablet placement: right column
Smartphone placement: as sticky ad
Link to your own website
Dimensions and presentation
Desktop & tablet: 160 px width x 600 px height (150 kb)
Smart phone: 600 px width x 150 px height (80 kb)
File formats: .jpg, .png, .gif or third-party ad server tag
It will be displayed on the entire period from order approval until the end of the event,
minimum 25% of total homepage impressions (maximum 4 banners in rotation).
800,00 €
Online promotion
Promotion of your company presentation/video content to all participants ...

Online promotion

Promotion of your company presentation/video content to all participants in the event (1 direct e-mail) and included in our newsletter database with more than 10000 contacts. This service is available only together with presentation/video streaming/livestreaming. 

400,00 €
Outdoor space rental for Demo Truck
Main entrance - parking area
1 500,00 €
Advertising in the event brochure 1
1/2 page A4 inside front cover (event brochure distributed to all participants)
750,00 €
Advertising in the event brochure 2
1 page A4 interior (event brochure distributed to all participants)
500,00 €
Advertising in the event brochure 3
1/2 page A4 interior (event brochure distributed to all participants)
300,00 €
Roll-up at the main entrance
Maximum size 2000 x 1000 milimeters
500,00 €
Roll-up at the main presentations
Maximum size 2000 x 1000 milimeters
400,00 €
Advertising stickers glued on back wall panels
• Sticker glued on the panels • Dimensions: 1000 x 2400 mm • Minimum resolution : 120 dpi • File formats: .tiff / .pdf / .eps / .jpg

Advertising stickers glued on back wall panels

• Sticker glued on the panels
• Dimensions: 1000 x 2400 mm
• Minimum resolution : 120 dpi
• File formats:  .tiff / .pdf / .eps / .jpg     

This solution can be use only at this event, the stickers cannot be reused.

280,00 €
Showcase rental - model 1
2000 (H) X 1000 (L) X 500 (W) millimeters
95,00 €
Showcase rental - model 2
1000 (H) X 1000 (L) X 500 (W) millimeters
85,00 €
Additional wooden cube rental
500 (H) X 500 (L) X 500 (W) millimeters
60,00 €
Additional brochure stand rental
50,00 €
Additional table rental
700 (H) X 800 (L) X 800 (W) millimeters
30,00 €
Additional chair rental
800 (H) X 400 (L) X 400 (W) millimeters
8,00 €
Pallet unloading/loading and delivery to the stand (up to 1T)
75,00 €
Compressed air connection
300,00 €
Additional electric power connection 220 V
100,00 €
Three phase electric power connection
300,00 €
TV LCD/LED rental
Includes the TV stand, approximate diagonal of the TV - 100 cm
127,00 €

FAQ

About the event

EMSETECH, the International Electronics, Mobility, Software, Energy and Technology Trade Fair is Romania's leading technology event.

The latest trends, new products and services are presented at EMSETECH in the following areas: 

ELECTRONICS
ELECTRIC MOBILITY
CONNECTIVITY AND DIGITAL ECOSYSTEMS
AUTOMATION AND ROBOTICS
ENERGY SOLUTIONS
ENGINEERED PARTS AND INDUSTRIAL EQUIPMENT

addressing the following topics:

 5G and Internet of Things (IOT)
 Accessibility
 Accessories
 Advertising, Entertainment & Content
 Audio/Video
 Augmented & Virtual Reality
 Digital Health
 Energy Efficiency
 Enterprise Automation
 Family & Lifestyle
 FinTech
 Fitness & Wearables
 Food Technology
 Gaming
 Home Entertainment
 Product Design & Manufacturing
 Robotics and Machine Intelligence
 Smart Cities
 Smart Home
 Sports Tech
 Startups & Investors
 Sustainability
 Travel & Tourism Technology
 Vehicle Tech & Advanced Mobility​

The complete list of the expo topics is available at https://emsetech.intradefairs.com/topics.

For participation and registration please access https://emsetech.intradefairs.com/registration.

We look forward to welcoming you to EMSETECH.

Who are the participants in the event?

Exhibitors (consumer electronics, mobility, connectivity, digital ecosystems, automation, robotics, engineered parts, manufacturing equipment and services, renewable and sustainable energy solutions providers and dealers with their suppliers and sub-suppliers), Buyers, Visitors and Journalists are the participants in the event.

The list of topics and mobility domains is available at https://emsetech.intradefairs.com/topics

When and where will the event take place?

The date of the event is specified on the event website https://emsetech.intradefairs.com

The location of the event is specified on the event website.

How to register?

We recommend you the online registration at the following address: https://emsetech.intradefairs.com/registration

Why is it important to register as soon as possible?

Your early registration gives you the possibility to better optimize your participation, your meetings and your program at the event. You can also ensure that the other participants are available to meet you.

What services do we offer during the fair?

Physical attending (at the expo location)

1. Exhibition Stand

We can offer you the possibility to participate in the event with an exhibition stand built by us (it includes 9 m² surface (3 m width X 3 m depth), fascia board with company name, table + 4 chairs, garbage bin and electrical connection 230V). The selection of the exhibition stand(s) type, location and size is based on the order of the online registration.

2. B2B Meetings Planning (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

3. B2B Meetings at the Trade Fair or by Video Conference

The meetings are held at the Trade Fair – Exhibitor stand or by Video Conference using Zoom Video Conferencing tools.

4. Presentations at the Trade Fair or by Video Conference

Live presentations are held at the Trade Fair and available on the event website.

Uploading a registered presentation/video on the event website or planning a livestream presentation is very easy with our online tools.

The program of livestream presentations is available at https://emsetech.intradefairs.com/program

All videos and presentations (broadcasted by livestream or registered) are available at https://emsetech.intradefairs.com/presentations

5. Other additional services

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

 

Virtual attending (online)

Online B2B Meetings Planning (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

2. Online B2B Meetings by Video Conferencing

In order to held the meetings, we provide you a solution using Zoom Video Conferencing tools.

3. Online Presentations by Video Conferencing

Uploading a registered presentation/video on the event website or planning a livestream presentation is very easy with our online tools. In order to held the presentations, we provide you solutions using Zoom Video Conferencing and Youtube tools.

The program of livestream presentations is available at https://emsetech.intradefairs.com/program

All videos and presentations (broadcasted by livestream or registered) are available at https://emsetech.intradefairs.com/presentations

4. Other additional services

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

 

Which are the costs for the participation?

The cost of each service is defined in the list of services - Exhibitor Guidelines: https://emsetech.intradefairs.com/guidelines/supplier-exhibitor

How to use the Invite to Event Module?

The Invite to Event module is available for all online accounts.

By using this module, you can send online invitations for participation in the event to a list of email addresses defined by yourself.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Invite to Event (right side button in your account)

2. Write the email addresses into the form

3. Send invitations

The invited persons will receive an invitation and in case of acceptance, they have the possibility to register at the address: https://emsetech.intradefairs.com/registration

How to use the Meetings Planner Module?

The Meetings Planner module is part of B2B Meetings services. You have access to this module only by acquiring the B2B Meetings service.

By using the Meetings Planner module, you can send online invitations for meetings to the registered participants in the event and you can increase your participation efficiency by 60%.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings Planner (right side button in your account)

2. Select: Request Meeting

3. Select: Book spot (the meeting timing)

4. Write the reason(s) of requesting the meeting

5. Send the invitation

The invited person will receive an invitation in their account and on their email address. In case of acceptance, the meeting will be planned automatically. You will receive the confirmation. 

How to approve or refuse a meeting?

You will receive an invitation on your email address.

Please follow the instructions from the email and log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Pending requests

3. Select: Approve or Refuse

How to use the Video Conferencing Module?

The Video Conferencing module is part of B2B Meetings services.

By using the Video Conferencing module, you can held online meetings with other registered participants.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Approved meetings

3. Select: Go to meeting room

How to use the Presentation Livestream Module?

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select My Presentations (right side button in your account)

2. Select: Add Presentation Livestreaming and follow the steps described there.

3. The Presentation Speaker(s) can be added previously or in Add Presentation Livestreaming.

How to use the Additional Services Module?

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Additional Services (right side button in your account)

2. The additional services list will be displayed.

3. Please inform us and we will activate these services in your account.

Your program at the event

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

Select My program (right side button in your account)

Next Events

We are always at your service, with fairs and B2B meetings events, built for your success.        

You can see which the following events are and when they will take place on the Events section of Intradefairs website, at https://intradefairs.com.

Stand building

For stand building we propose the following variants and you can chose the best suitable option for your company:

A) Stand built by us - options we offer for stand building are availalbe at https://emsetech.intradefairs.com/guidelines/supplier-exhibitor.

B) Stand built by exhibitor/a third party specialized company.

 

Speaking at EMSETECH

The Electronics, Mobility, Software, Energy and Technology Community invites the industry representatives to propose the best speakers from all backgrounds to speak on the EMSETECH stages.

Details about speaking at EMSETECH and event topics are available at https://emsetech.intradefairs.com/speaking.

Networking & meeting planning

For networking and meeting planning EMSETECH offers to exhibitors several applications: Invite to Event, Meetings planner, My program. Invite to Event and My program are included in the stand package for all exhibitors. The Meetings planner may be used by the exhibitors for planning meetings with other participants in the event if acquiring the optional service B2B Meetings, in the Networking section when registering at the event.

Exhibitor press releases

EMSETECH offers exhibitors the opportunity to make visitors aware of news and information about exhibitors, products and services by posting press releases on the event's website in the News section. If you want us to post news about your company on the event website please contact us.

Invitations for visitors

Visitors' participation is free based on registration on the event's website. The exhibitor can invite people to the event using the Invite to Event application available in the Exhibitor's account or using any other means available to the Exhibitor.

After registration, all tickets will be available in the registration account. The access to the event will be based on ticket scanning. Please make sure you have on your phone the e-mail with the electronic ticket or print at home the ticket and bring it with you at the event.

Young people and children under the age of 18 have free access to the event and they must be accompanied by an adult who has a visitor ticket.

Setup & dismantling

Setup & dismantling

Setup - October 30, 2024 (09:00 - 18:00)

Dismantling

October 31, 2024 (18:00 - 20:00) for lightweight materials, samples and equipment

and November 1, 2024 (09:00 - 12:00) for heavy materials, samples, and equipment requiring a forklift for loading

Exhibitor passes

The recommended parking for exhibitors and the delivery of goods to the Trade Fair is Expo Arad car parking.

Exhibitor parking and exhibitor passes for planning the exhibition, stand setup and stand dismantling is free. 

Exhibitor passes for the exhibition

All the exhibition passes will be available for download or print after registration. The access to the event will be based on ticket scanning. Please make sure you have on your phone the e-mail with the electronic ticket or print at home the ticket and bring it with you at the event.

Getting there

EMSETECH will be hosted at Expo Arad.

Address: Str. Calea Aurel Vlaicu, nr. 300, 310375, Arad, Romania.

Fair opening hours

Event Program

Day Visitors Exhibitors
October 31, 2024   9:00–17:00   9:00–17:00

For details on Fair map, access the map.

The recommended car parking for exhibitors is Expo Arad parking.

All deliveries of exhibitors will be made by accessing Expo Arad parking.

Accommodation & Stay

ibis Styles Arad

ibis Styles Arad is a hotel full of colors and character, boasting modern industrial decor, expressing Arad's rich industrial heritage. Enjoy all-inclusive package, with breakfast and Wi-Fi. The hotel has 72 rooms including double, family rooms and suites, all equipped with Sweet Bed designed for a unique sleeping experience. ibis Styles Arad hotel features: Lobby bar, restaurant, modular conference room, meeting rooms and terrace.

ibis Styles Arad is a hotel full of colors and character, boasting modern industrial decor, expressing Arad's rich industrial heritage. But Arad is much more than just manufacturing. It offers diversity of experience and so does ibis Styles hotel. Where the spirit of technology met by the art and the history is told by the modern design. ibis Styles Arad is located in a business area close to A1 freeway and in the city's main industrial area. You will reach the historical center in 15min by taxi.

ibis Styles Arad is located in a business area close to A1 motorway and in the city's main industrial area. You will reach the historical center and its beautiful buildings, as well as lots of restaurants and terraces in a 10-15 min taxi drive.

Making a rezervation:

https://all.accor.com/hotel/A0K3/index.en.shtml

Continental Forum Arad

Hotel Continental Forum Arad is an emblematic building for the city of Arad and is centrally located (km 0), on the main boulevard of the city, in the immediate vicinity of numerous public institutions and tourist attractions. The building was inaugurated in 1969, and the old name of the hotel was “Astoria”.

Near the hotel is located the river bank of Mureş and the Neptune Swimming Pool. Our oldest and loyal guests remember the time of the old Astoria, but are also delighted with the current 4 star service and usually stop by for having a refreshing beer on the terrace or a delicious cake in the cafeteria.

The year 1998 marks the entrance of the Astoria hotel in the Continental chain. In a relatively short time, the hotel was renovated and it became a comfortable and elegant 4-star hotel. Over the years, leaders of the Romanian state, presidents and prime ministers have been our guests. Also, King Mihai visit honored us in a special way.

If you are searching for hotels in Arad, Continental Forum can offer you all the expected services from a 4 star hotel. The hotel location guarantees its guests their presence in Arad city center.

Making a rezervation:

https://continental-forum-arad.continentalhotels.ro/en