Supplier (Exhibitor) Guidelines

EMSETECH is a leading B2B Trade Fair in Romania for Electronics, Mobility, Software, Materials and Components, Industrial Equipment, Energy Solutions and Technology.

ELECTRONICS
ELECTRIC MOBILITY
CONNECTIVITY AND DIGITAL ECOSYSTEMS
AUTOMATION AND ROBOTICS
ENERGY SOLUTIONS
ENGINEERED PARTS AND INDUSTRIAL EQUIPMENT

addressing the following topics:

● 5G and Internet of Things (IOT)
● Accessibility
● Accessories
● Advertising, Entertainment & Content
● Audio/Video
● Augmented & Virtual Reality
● Digital Health
● Energy Efficiency
● Enterprise Automation
● Family & Lifestyle
● FinTech
● Fitness & Wearables
● Food Technology
● Gaming
● Home Entertainment
● Product Design & Manufacturing
● Robotics and Machine Intelligence
● Smart Cities
● Smart Home
● Sports Tech
● Startups & Investors
● Sustainability
● Travel & Tourism Technology
● Vehicle Tech & Advanced Mobility​

The complete list of the expo topics is available at https://emsetech.intradefairs.com/topics.

For participation and registration please access https://emsetech.intradefairs.com/registration.

We look forward to welcoming you to EMSETECH.

Exhibitors (consumer electronics, mobility, connectivity, digital ecosystems, automation, robotics, engineered parts, manufacturing equipment and services, renewable and sustainable energy solutions providers and dealers with their suppliers and sub-suppliers), Buyers, Visitors and Journalists are the participants in the event.

The list of topics and mobility domains is available at https://emsetech.intradefairs.com/topics

The date of the event is specified on the event website https://emsetech.intradefairs.com

The location of the event is specified on the event website https://emsetech.intradefairs.com/location.

We recommend you the online registration at the following address: https://emsetech.intradefairs.com/registration

Your early registration gives you the possibility to better optimize your participation, your meetings and your program at the event. You can also ensure that the other participants are available to meet you.

Physical attending (at the expo location)

1. Exhibition Stand

We can offer you the possibility to participate in the event with an exhibition stand built by us (it includes 9 m² surface (3 m width X 3 m depth), fascia board with company name, table + 4 chairs, garbage bin and electrical connection 230V). The selection of the exhibition stand(s) type, location and size is based on the order of the online registration.

2. B2B Meetings Planning (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

3. B2B Meetings at the Trade Fair or by Video Conference

The meetings are held at the Trade Fair – Exhibitor stand or by Video Conference using Zoom Video Conferencing tools.

4. Presentations at the Trade Fair or by Video Conference

Live presentations are held at the Trade Fair and available on the event website.

Uploading a registered presentation/video on the event website or planning a livestream presentation is very easy with our online tools.

The program of livestream presentations is available at https://emsetech.intradefairs.com/program

All videos and presentations (broadcasted by livestream or registered) are available at https://emsetech.intradefairs.com/presentations

5. Other additional services

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

Virtual attending (online)

Online B2B Meetings Planning (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

2. Online B2B Meetings by Video Conferencing

In order to held the meetings, we provide you a solution using Zoom Video Conferencing tools.

3. Online Presentations by Video Conferencing

Uploading a registered presentation/video on the event website or planning a livestream presentation is very easy with our online tools. In order to held the presentations, we provide you solutions using Zoom Video Conferencing and Youtube tools.

The program of livestream presentations is available at https://emsetech.intradefairs.com/program

All videos and presentations (broadcasted by livestream or registered) are available at https://emsetech.intradefairs.com/presentations

4. Other additional services

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

The cost of each service is defined in the list of services - Exhibitor Guidelines: https://emsetech.intradefairs.com/guidelines/supplier-exhibitor

The Invite to Event module is available for all online accounts.

By using this module, you can send online invitations for participation in the event to a list of email addresses defined by yourself.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Invite to Event (right side button in your account)

2. Write the email addresses into the form

3. Send invitations

The invited persons will receive an invitation and in case of acceptance, they have the possibility to register at the address: https://emsetech.intradefairs.com/registration

The participation to the event is conditioned by prior online registration on the event website at the following address: https://emsetech.intradefairs.com/registration.

After registration, all tickets will be available in the registration account. The access to the event will be based on ticket scanning. Please make sure you have on your phone the e-mail with the electronic ticket or print at home the ticket and bring it with you at the event.

Young people and children under the age of 18 have free access to the event and they must be accompanied by an adult who has a visitor ticket.

The Invite to Event module is available for all online accounts.

By using this module, you can send online invitations for participation in the event to a list of email addresses defined by yourself.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Invite to Event (right side button in your account)

2. Write the email addresses into the form

3. Send invitations

The invited persons will receive an invitation and in case of acceptance, they have the possibility to register free at the address: https://emsetech.intradefairs.com/registration

The Meetings Planner module is part of B2B Meetings services. You have access to this module only by acquiring the B2B Meetings service.

By using the Meetings Planner module, you can send online invitations for meetings to the registered participants in the event and you can increase your participation efficiency by 60%.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings Planner (right side button in your account)

2. Select: Request Meeting

3. Select: Book spot (the meeting timing)

4. Write the reason(s) of requesting the meeting

5. Send the invitation

The invited person will receive an invitation in their account and on their email address. In case of acceptance, the meeting will be planned automatically. You will receive the confirmation. 

The meeting planner can be used in the month in which the event takes place. We recommend you to use it actively. Initially you can send 14 invitations. Those invited have the possibility to approve or refuse. They receive a notification by e-mail when the invitation is sent and a reminder after 3 days. If they approve, the system plans the meeting automatically. If they refuse or do not respond within 5 days, the system cancels the invitation and unlocks the respective time slot so that you can invite another company. We also recommend that you use the Meeting Planner together with other methods of generating meetings, such as using the Invite to Event application (available in your account after registering and logging in to the website) and traditional methods of inviting other participants to your stand or to visit the stands of other exhibitors that are of interest to your company. Some companies are more successful in planning meetings, others have a lower rate, due to considerations related to a multitude of factors, such as the field of activity, the size and notoriety of the company, etc. Regardless of these factors, better results can be obtained if the following recommendations are followed: 1. designation of a person responsible for preparing participation in the event; 2. the appropriate and sometimes persistent use of online applications (Meeting planner, Invite to Event) and traditional methods (direct invitation or visit) to generate meetings.

You will receive an invitation on your email address.

Please follow the instructions from the email and log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Pending requests

3. Select: Approve or Refuse

The Video Conferencing module is part of B2B Meetings services.

By using the Video Conferencing module, you can held online meetings with other registered participants.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Approved meetings

3. Select: Go to meeting room

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select My Presentations (right side button in your account)

2. Select: Add Presentation Livestreaming and follow the steps described there.

3. The Presentation Speaker(s) can be added previously or in Add Presentation Livestreaming.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

1. Select Additional Services (right side button in your account)

2. The additional services list will be displayed.

3. Please inform us and we will activate these services in your account.

Please log into your account at the following address: https://emsetech.intradefairs.com/user/login

User: your email

Password: your password

Select My program (right side button in your account)

We are always at your service, with fairs and B2B meetings events, built for your success.        

You can see which the following events are and when they will take place on the Events section of Intradefairs website, at https://intradefairs.com/events.

For stand building we propose the following variants and you can chose the best suitable option for your company:

A) Stand built by us - options we offer for stand building are availalbe at https://emsetech.intradefairs.com/guidelines/supplier-exhibitor.

B) Stand built by exhibitor/a third party specialized company.

The Electronics, Mobility, Software, Energy and Technology Community invites the industry representatives to propose the best speakers from all backgrounds to speak on the EMSETECH stages.

Details about speaking at EMSETECH and event topics are available at https://emsetech.intradefairs.com/speaking.

For networking and meeting planning EMSETECH offers to exhibitors several applications: Invite to Event, Meetings planner, My program. Invite to Event and My program are included in the stand package for all exhibitors. The Meetings planner may be used by the exhibitors for sending invitations for meetings to other participants in the event if acquiring the optional service B2B Meetings, in the Networking section when registering at the event.

EMSETECH offers exhibitors the opportunity to make visitors aware of news and information about exhibitors, products and services by posting press releases on the event's website in the News section. If you want us to post news about your company on the event website please contact us.

Buyers and visitors participation is free based on registration on the event's website. The exhibitor can invite people to the event using the Invite to Event application available in the Exhibitor's account or using any other means available to the Exhibitor.

After registration, all tickets will be available in the registration account. The access to the event will be based on ticket scanning. Please make sure you have on your phone the e-mail with the electronic ticket or print at home the ticket and bring it with you at the event.

Young people and children under the age of 18 have free access to the event and they must be accompanied by an adult who has a visitor ticket.

Setup & dismantling

Setup - May 7, 2025 (09:00 - 18:00)

Dismantling

May 8, 2025 (17:00 - 20:00) for lightweight materials, samples and equipment

and May 9, 2025 (09:00 - 12:00) for heavy materials, samples, and equipment requiring a forklift for loading

The recommended parking for exhibitors and the delivery of goods to the Trade Fair is Lux Divina (Dacia Exhibition Hall) car parking.

Exhibitor parking and exhibitor passes for planning the exhibition, stand setup and stand dismantling is free. 

Exhibitor passes for the exhibition

All the exhibition passes will be available for download or print after registration. The access to the event will be based on ticket scanning. Please make sure you have on your phone the e-mail with the electronic ticket or print at home the ticket and bring it with you at the event.

EMSETECH will be hosted at Lux Divina (Dacia Exhibition Hall) Brasov.

Address: Str. 13 Decembrie, nr. 96, 500116, Brasov, Romania.

Event Program

For details on Fair map, access the map.

The recommended car parking for exhibitors is Lux Divina (Dacia Exhibition Hall) parking.

All deliveries of exhibitors will be made by accessing Lux Divina (Dacia Exhibition Hall) parking.

Lux Divina

Located in Braşov, 10 minutes from the city centre and just a 1-minute drive from Coresi Shopping Resort, Lux Divina Hotel offers a spa centre with a hot tub, a wet sauna, a dry sauna, a salt room and a SPA lounge. Free WiFi and private parking are available. All rooms and suites are air-conditioned and feature a flat-screen TV with cable channels, a desk, a minibar and a private bathroom with a shower and free toiletries. Lux Divina Hotel features a 24-hour front desk, a terrace and a bar. There are also conference rooms. A buffet or à la carte breakfast is served daily. The hotel is 5.4 km from Council Square, 2.7 km from Braşov Train Station and 5.6 km from the Black Church.

Making a rezervation:

https://www.luxdivina.ro/contact